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When choosing a conference venue for your business seminar you will likely have some criteria in mind that you want met prior to signing. And with that looming in the forefront of your mind, it is easy to overlook other important factors that you probably should investigate. These are little things that may be easily missed until you have the group come in and someone
starts complaining! It is important that the needs of your attendees are met as much as possible and it’s the little
things that make such a big difference. While a Sunshine Coast Conference Centre does take a lot of the guesswork out of your
decision, you may want to peruse this checklist to ensure that everything is in order prior to your event.
Location
As they say, location is everything. As you plan your business
seminar, you want to keep in mind where your attendees are coming from,
how far they will have to drive or, if flying in, how close the venue
is to the nearest airport and is it easy to get to. If you have elected
to hold the seminar away from the workplace, which means it is likely
some distance from your location, requiring your attendees to travel,
then you want to make sure that there are hotels nearby.
Transportation
If your attendees are driving in, problem solved. However, if they are flying in they are going to require some type of
transportation to and from the conference centre. Some hotels will run a shuttle to various areas and your chosen conference
centre may be one of them. If not, you may be able to set something up with the hotel for your event. Public
transportation is another option. Larger cities usually have pretty good subway, bus, trolley and shuttle services.
Check the city’s public transit website prior to booking to ensure that your attendees actually have transportation once they
arrive.
Capacity
As you research your venue, keep capacity in mind. Have a fairly solid head count of attendees before you book so you
don’t wind up with too many people in a too small space. You want to be sure that your venue can handle the number of
attendees you expect. Don’t assume – ask.
Facilities
Your Sunshine Coast conference centre is more than just a big room. Your venue should be able to accommodate most of your
needs when it comes to your business seminar. Speakers will need podiums, microphones, projectors, screens, visual aids,
sound among other things. Take inventory of your seminar needs and present them when booking to make sure that there are no
surprises once you are there and ready to start. Seating, lighting, break-up rooms for smaller meetings or workshops and food
should also be considered.
Support
Events rarely go as planned and when problems arise, it is nice to have a conference coordinator on site to address them.
They can help you from selecting your venue through planning your business seminar through the event right down to the time
everyone goes home.
Budget
This is often the determining factor for just how much or how little an event you will have. Take a head count and keep in
mind the cost that is allocated for each attendee, balancing that against the total seminar cost. This will give you some
pretty clear guidelines for venue selection.
Sunshine Coast is a beautiful area, boasting not only
breathtaking beauty, outstanding conference venues, but some of the
nicest people you will ever meet. You can’t go wrong booking a Sunshine Coast Conference Centre.
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